Category Archives: Campaign4Change

Chief procurement officer: “40% of government contracts in September were with SMEs”

By David Bicknell

The Government has put forward the Olympic Delivery Authority as an example of procurement best practice in the public sector.

Chief procurement officer John Collington told the Cabinet Office  procurement conference earlier this week: “They have delivered the Olympics in time and on schedule in terms of the work so far and they have done so with openness and transparency.

“We in government must take the same approach, so every procurement must start with the principle, what will that supply chain look like and how will SMEs be allowed into that supply chain.”

Collington said that in September 2011, 1600 contracts, or 40% of government contracts, were agreed with small and medium sized enterprises (SMEs), compared with only 5% in January.

Coillington has promised more business with SMEs in the future, along with new commercial contractual models, more instances of re-use of equipment and systems across government and more savings and value for money.

Banned – consultants on some procurements
Government is giving more business to smaller firms

Government CIO to retire

By Tony Collins

CIO reports today that Joe Harley, the Government CIO and CIO for the Department for Work and Pensions (DWP), is retiring next year.

Harley has been CIO for the DWP for seven years and just last year was promoted to Government CIO.

The DWP says on its website:

“After more than seven years of major accomplishments as CIO for the DWP and one year as the Government CIO, Joe Harley, CBE, has decided to retire from the Civil Service in the Spring of 2012.

“Joe has transformed IT in the Department which has made a huge difference to the efficiency and effectiveness of IT and of the DWP as a whole.”

Work and Pensions Secretary Iain Duncan Smith said:

“I would like to thank Joe for his significant and exceptional contribution to DWP and the Government – he has been instrumental in building reform and modernising our approach to technology.

“Joe leaves us with our highest regards having secured this Government well-placed to deliver major reform in the future.”

Harley said:

“It’s been a great honour and a privilege to have served the Department and Government over the years. It’s been a hugely fulfilling experience. I am proud to have made some contribution to improving Public Services for the benefit of the citizen and the tax payer.”

DWP Permanent Secretary Robert Devereux said:

“I want to thank Joe for his enormous contribution to the Department’s performance. He has been pivotal in establishing commercial arrangements which give value for money, and in the delivery of major changes to IT underpinning services which are critical for millions of people every day. The IT for Universal Credit, in particular, is on track. I wish him well in his retirement.”

Cabinet Office Permanent Secretary Ian Watmore said:

“Joe has accomplished great things in his time as Government CIO, having created and published a transformational ICT Strategy, along with plans of how it will be implemented.

“I would like to thank him personally for his leadership and huge contribution to Public Service and the ICT Profession across Government.”

Minister for Cabinet Office Francis Maude said:

“Joe has played an integral role in the past year whilst as Government CIO – he has led the delivery of a new ICT strategy and strategic implementation plan.

“These will ensure that the old siloed way of developing government ICT projects comes to an end, and leaves us with all departments working together to produce a fit-for-purpose and cost effective ICT system potentially saving £1.4 billion over the next 4 years.”

The process for selecting his successor, as CIO for DWP, will begin immediately. The Cabinet Office will run a separate process for the next Government CIO along with the process that is already underway to replace Bill McCluggage, the Deputy Government CIO.

Comment

Joe Harley has achieved much within the DWP – including cutting costs and helping to set up the administration, based on agile principles, of Universal Credit .

But it was always going to be difficult combining a full-time job as DWP CIO with that of Government CIO.

Harley’s retirement gives the government a chance to appoint a full-time CIO who is passionate about structural change and can build a strong public profile on the need for it.

Banned – consultants on some procurements

By Tony Collins

Cabinet Office minister Francis Maude has told suppliers that the Government now forbids the use of consultants in central government procurements without his express agreement.

In a speech, Maude said “Too often in the past we have defaulted into a comfort zone of hiring external consultants to run any kind of complex procurements…

“It reduces the need and ability for public officials to develop the necessary skills. And it can happen that consultants being paid on day rates have no incentive to get procurements finished speedily, nor to drive simplicity.

“Far too many procurements feature absurdly over-prescriptive requirements. We should be procuring on the basis of the outcomes and outputs we seek, not the detailed inputs. We should be focusing on the “what”, not the “how”.

“This kind of procurement drives out innovative and competitive suppliers.  So we will ensure that in future we focus on outputs and outcomes. And we now forbid the use of consultants in central government procurements without my express agreement.

“Further in central Government we will insist that every official running a significant procurement is trained to run it swiftly and efficiently.”

Maude says he wants to ensure that officials and politicians are “equipped with the skills to engage knowledgeably and confidently with suppliers”.

The Cabinet Office says it is “mandating” that all civil servants responsible for running major procurements are trained in the Government’s new approach.

Mutuals

Maude says he wants the Government to have access to the widest range of the best suppliers.

“The only question we will consider when choosing suppliers is who will give us the best cost effective service. In the past people thought there was some kind of binary choice of the government providing a service or outsourcing. It didn’t get us the best services.

“What we’re interested in is better business models, which will include mutuals. And other kinds of different providers – social enterprises, charities, joint ventures.”

Taking EC laws too literally?
He suggested that the civil service has a tendency to “over-interpret” and “over-react” to EC tendering laws and so take a “deliberately short-sighted approach to working with business”.  The result of that “has been a bias against British-based firms”.

He added:  “So while Germany and France nurture mutually beneficial long-term relationships with their key suppliers – the British public sector has taken a speed dating approach to ours.

“It’s not even as if this approach has led to outstandingly good purchasing delivering brilliantly cheap deals.  Actually the reverse.  Because we have made it really difficult and expensive for smaller British suppliers even to bid for business, we’ve excluded some of the most innovative and competitive suppliers from doing business with us and for us.

“This already matters a very great deal.  But it’s going to matter even more in future.  For as we set out in our Open Public Services White Paper we expect ever more of our public services to be delivered not by the public sector itself but from outside, whether by mutuals, joint ventures, social or charitable enterprises or conventional commercial providers.

“This is a market that is going to increase in size and scale.

“So: an approach that hurts British businesses and British jobs; delivering poor value for the taxpayer: that’s what the Coalition Government inherited.  And it’s going to change.”

Comment

Maude talks about change with conviction, which is why some senior civil servants hope he’ll move on soon. Until that happens the civil service will support the need for change while doing little or nothing differently: civil servants haven’t even allowed Maude to carry out his promise of publishing “Gateway” reviews while they are still current.

But there are some things Maude can do whether the civil servants like it or not, such as ban consultants from buying exercises, which should stop some procurements from becoming unnecessarily complex and prolonged; and it is through Maude’s influence that a new and deeply unattractive NPfIT deal with CSC has not been signed.

But it’s only when Maude beats his chest and roars, and gives his full support to those civil servants who are equally passionate about change, that structural reform will happen.

And it needs to happen soon because Maude and the coalition will not be around forever – unlike the change-resisters within the civil service.

Getting the mutuals message across more effectively through knowledge networks

By David Bicknell

Despite all the discussion about mutuals – scarcely a week goes by without a new feature being written in a trade magazine about them – it seems the message has yet to reach some councils. A recent Transition Institute blog recently cited having to give a council director an ‘idiot’s guide’ to mutuals.

The blog made the excellent point that with the financial squeeze on local authorities getting ever tighter,  hard choices are having to be made to maintain public services. It points out that decision makers care about two things: one, maintaining a level of service so that outcomes do not seriously worsen, and two, saving money.

“Supporting staff ownership comes nowhere near these priorities on the agenda, if it features at all. If a staff-owned provider can deliver on both, then great, but a mutual is very unlikely to be given the kind of preferential treatment it needs and deserves to get off the ground if there’s an established voluntary or private sector provider waiting in the wings.”

What will make a difference? The blog suggests that apart from an effective Mutuals Support Programme,  what’s necessary are better knowledge networks than the public sector currently operates which can get over the need for new public service mutuals to have a real impact.

It rightly says: “At the moment we have small-scale, isolated, localised experience: brave pioneers beating a path through dense jungle, feeling like they have to do it all for the very first time, navigating the toughest political landscape imaginable. What we need are networks, a major cross-pollination and peer support effort that goes beyond the vague to the specific and real, and tackles head on the tactics and techniques you need to master to make the case for mutuals, to colleagues and political masters who are unlikely to care all that much.”

Do councils have the management capacity to adopt a mutuals approach?

By David Bicknell

There is more evidence of interest in mutuals in this article from Personnel Today.

It makes some good points, notably that cash-strapped councils may lack the management resource to nurture mutuals.

Peter Reilly, the Institute of Employment Studies’ director of HR research and consultancy, who is quoted in the article, detects a division in local government between those willing to experiment with the mutuals option and those who still need convincing. “I think you have got a much bigger number of councils watching and waiting to see what comes of it,” he says. He questions whether or not councils have the management capacity to undertake such a change “if you are also trying to take out 25% of your costs at the same time”.

It is a view backed by Councillor Steve Reed, leader of Labour-controlled Lambeth Council in London, who told Personnel Today, “It’s a huge ask of the organisation, if I am honest,” he says. “We’re dealing with cuts bigger than managers have ever dealt with in their lives and then you ask them to manage in a completely different way.”

Public service mutuals and their single contracts

By David Bicknell

The Social Enterprise Summit last week carried more words from the wise about the dangers of mutual spin-outs relying on one contract.

“Mutuals need to steer clear of relying on one contract for all their business and income” – that was the warning, apparently, from delegates and speakers at the Guardian’s Social Enterprise Summit.

Comment

Maybe I’m missing something, but how many organisations in business are happy relying on one contract for all their business and income? No business – company, sole trader, never mind mutual – is going to rely on one contract. Those mutual spin-outs that have one are out there pushing for more. They know that putting all your eggs in one basket is asking for trouble. The notion that they would rely on one contract is inaccurate. They may have the one for now, because they’ve spun out, but believe me, they’re not complacently relying on it; they’re out there hunting for others. And yes, to accommodate that hunger, contracts and procurement will have to change.

Environment Agency publishes Carbon Reduction Commitment league table

By David Bicknell

The Environment Agency has published the initial league table for the Carbon Reduction Commmitment (CRC) Energy Efficiency scheme.

As the Agency puts it, the Performance League Table (PLT) ranks organisations participating in the CRC on how well they manage their energy efficiency. PLT positions are based on a participant’s changes in energy use against a baseline and not their total emissions. As a result the PLT should motivate organisations to improve their energy efficiency.

The 2010/11 PLT recognises those organisations who have already taken action to monitor and reduce their carbon emissions and is based on information supplied by participating organisations.

The Agency’s website is already under pressure from the number of hits on the site, but the table is available as an Excel file here

Where is the Government CIO?

By Tony Collins

Joe Harley, Government CIO

Joe Harley, the government CIO, is much respected inside and outside of government.

Amiable, straight-talking and influential, he could be the Government’s civil service ambassador for change.  Like his predecessor John Suffolk he could use conferences and public events to talk inspirationally about the dystopian costs of government IT and what to do about them. He could jolt the complacent into an awareness of their self-deceptions.

Why hasn’t he? If the Government CIO has much to say  is not for the public ear.  While there has been talk in recent weeks of how five corporations control GovIT, and how it can cost up to £50,000 to change a line of code, Harley has been silent.

Where does the Government CIO stand on the need for major reform of the machinery of government, on the sensible risks that could save billions?

Is the top man in Government IT inspiring his colleagues and officials in other departments to do things differently?

It’s true that Joe Harley has enough to do – perhaps too much – in his “other” day job as CIO and Director General of Corporate IT,  Department for Work and Pensions (DWP).

He is a leader of the programme that is helping to deliver Universal Credit. He chairs the public sector-wide CIO Council; and his trying to do more with a smaller budget will require all the skill and the experience he acquired as global CIO for ICI Paints and before that as BP’s IT Vice President for global applications, hosting and consultancy.

These responsibilities give Harley a chance to point to a new way, to confront unequivocally the costs of GovIT, to lead by example: by replacing gradually the long-term contracts and monolithlic suppliers of old; by listening to SMEs and employing them directly, and in more than a token capacity.

What has happened is the opposite. HP, Accenture, IBM and CapGemini are safe in his hands.

The DWP has recently awarded those suppliers new and conventionally-large, long-term contracts. Headlines in the past two months hint at how the DWP will, for years to come, dance to the tune of its large IT suppliers:

“DWP signs fifth large deal with HP”

“DWP awards Accenture seven year application services deal”

“DWP awards IT deals to IBM and Capgemini”

These deals could be seen as a protest against all that Francis Maude, Minister for the Cabinet Office, stands for.

In March Maude spoke of a need for big contracts to be broken down into “smaller, more flexible projects” which would “open up the market to SMEs and new providers”. Maude wants to end the oligopoly of big GovIT suppliers – but does he have an influence at the DWP?

Nobody is suggesting that Harley shows a hard fist at the negotiating table. But he should assert himself sufficiently in public to make us believe that his appointment as Government CIO was more than the filling of a vacuum.

He doesn’t need to lead by radiating charisma; but can you inspire from the shadows?  Billions is spent unnecessarily each year on not changing the government administration. So it’s time Harley advocated change.  He could be a standing reproach to the myth that senior civil servants do all in their power to obstruct change.

Deposing the muscular monoliths in the supplier community will require a consuming interest in innovation, courage (risk-taking) and a passion to cut costs. Harley has many strengths and qualities. Surely these are among them. But if they’re not manifest soon, some in government will wonder if the Government CIO has gone missing.

Links:

DWP awards 7-year deal worth up to £350m to Accenture

DWP signs fifth large deal with HP

DWP awards deals to IBM and Capgemini

DWP signs big contracts with IBM and Capgemini

Without commissioning reforms, no mutuals within five years, only outsourcing companies

By David Bicknell

The government has been put on notice to find ways of making life easier for mutuals – or suffer the consequences.

As Public Finance reports, Patrick Burns, a member of the Cabinet Office Mutuals Taskforce, has warned that without changes in the way outsourcing contracts are awarded, spun-off mutuals could fail within five years.

Burns said: ‘If you don’t do something with the commissioning environment, then in five or ten years time you will not be dealing with mutuals, you will be dealing with [outsourcing companies] Serco, Capita and Virgin. Not that they are bad companies, but it’s not the point.’

Vested interests will try to stop GovIT changing – Cabinet Office official

Image courtesy of Paul Clarke

“There will be many on the sidelines who criticise what we’re trying to do and who will say that it can’t be done. Some of their criticisms will hold true, at least at the beginning,” says G-Cloud director Chris Chant. “They’ll use what goes wrong as a chance to reinforce their view that it can’t ever be done. And our job is to prove them wrong.”

By Tony Collins

Chris Chant, Executive Director in the Cabinet Office, who is working as Programme Director for the G-Cloud initiative,  has added to the “unavoidable truths”  talk he  gave to the Institute for Government.

He writes on the Government Digital Service website that the “last 20 years of government IT say that we’ve been doing it wrong all along”.  He adds that the “change we are going to make now is a chance to shift that approach massively, to make a 180 degree turn, and start to get it right”.

He warns that there will be:

“many vested interests who try to stop the change both overtly and covertly”.

Chant suggested that the usual suppliers to government have a history of preferring complicated solutions to simple problems.

 “Government, like all of us, wants IT that works. For too long, though, we thought we were special in government and that we needed special IT. We trained our suppliers to think the same and, in return, they proposed ever more complicated solutions to simple problems; our suppliers failed to convince us that we needed something else and continued to make the same mistakes in trying to deliver what they’d promised. After decades of stimulus / response and countless billions spent, it’s time to make a change.”

This is what he said:

“The change we are already making is a big one. It will affect the way government buys IT, who we buy it from, how we handle security, how we focus relentlessly on our customers and how all our employees work, not just those in IT.

“Every aspect of government and the public sector will be affected, thankfully, things will never be the same.

“Cloud computing – the ability to buy proven solutions on a pay-as-you-go basis – is what lets government make this change. Once we recognise that we’re not different and that we don’t need special IT, then we can buy what everyone else is already buying and using.

“After all, at home you probably let Google handle your e-mail, you might be using iCloud for your contacts and calendar, you stream your music from Spotify and so on. There are business equivalents of those services that mean government, too, can move its e-mail, collaboration, customer management, payments and accounts – to name a few services – to the cloud.

“Everything changes when we do this. We will pay less, get more and get it sooner. If a supplier fails to do what they’ve promised, we will find another supplier – with no tears.

“There won’t be contracts running for decades; smaller businesses will be able to enter the market, engage directly with Government and compete with far larger companies; UK businesses will get a chance to out-deliver foreign ones; government will be more efficient and our customers will get the service they need.

“This change isn’t easy of course. A lot of things have to be different. And there will be many vested interests who try to stop the change both overtly and covertly.

“Over the last few months with the G-Cloud initiative, we have developed a small number of pilots that prove that this model can work. We have overcome some of the issues, and have confronted others that still need work. With the recent launch of the procurement, we are signalling that we think we’re ready to do some more.

“We won’t get it all right this time round and we will certainly encounter some more problems, and we will all work hard and fast to overcome those.

“There will be many on the sidelines who criticise what we’re trying to do and who will say that it can’t be done. Some of their criticisms will hold true, at least at the beginning.

“And they’ll use what goes wrong as a chance to reinforce their view that it can’t ever be done. And our job is to prove them wrong.

“The last 20 years of government IT say that we’ve been doing it wrong all along. The change we are going to make now is a chance to shift that approach massively, to make a 180 degree turn, and start to get it right.

“Over the coming weeks I will set out how I see this working, looking at each of the issues in turn and also seeing how the change will affect different people from permanent secretary through to front line staff and from big systems integrators to niche suppliers. A new and exciting journey is about to begin.”

Chris Chant talking about G-Cloud – audio

The Unacceptable – Government Digital Service.

The unavoidable truths about GovIT.